The Production Process

Proof Production

One virtual proof (a multiple-page PDF including the cover and all calendar months) will be sent by the fifth business day. The initial proof will contain one recipient’s name, your logo, and the images you selected. This proof must be carefully reviewed and approved in its entirety (dates, images, logo, name file, etc.) before the print production of your calendars will begin.

PROOF ALTERATION POLICY: If any changes are necessary, a new PDF proof will be produced and submitted for your approval. A $100 alteration fee will apply per proof. Note: Alteration fee must be paid before any changes will be made.

Once your submitted order is reviewed and payment is received, you will receive an order confirmation. We will not begin production on any calendars until order is confirmed. ABSOLUTELY NO EXCEPTIONS.

Print Production

Each of our calendars is a one-of-a-kind original made specifically for each recipient on your list. Each name is processed and hand checked for accuracy and quality. It is for that reason that you must be aware of our production schedule.

Our print and finishing production time is 10 business days from the day the proof is approved, NOT from the date the order is placed. We do not offer rush orders and cannot guarantee “in-hand dates” provided on your purchase orders.

Be sure to allow enough time in case alterations are needed. For orders over 1,000 pieces, please contact a customer service representative for production times. Average total production time is two to three weeks. During the months of November and December, our production time is increased. Please prepare for this change and plan accordingly.

Mailers and Labels

Labels and padded mailers are only available together for purchase at an additional cost. Please call for pricing.

Calendar Insertion

Inserting the calendars and applying the mailing label is available at an additional cost. Please call for pricing.

Mail Preparation Services

Mailing preparation services are available upon request. This includes: inserting the calendar, applying the mailing label, applying postage, and bulk shipping to one address. Please call for pricing.

How do I place an order?

Step 1: Have your ASI / PPAI number available.
Step 2: Select one calendar format.
Step 3: Choose image set from online catalog.

(Not applicable to the MashUp, Rustic, Neon, Official Unofficial, Note, Throwback, Heritage or Vintage Calendars.)

Included in Standard Pricing:

Choose ONE of our 19 image sets, Sports, or Travel (sets of 12 predetermined monthly images). Our image options can be viewed at mix and match between sets, an additional fee applies (see below).

Additional image options for a set-up fee of $300 (R):

Choose each of the 12 month’s image from our image library. Our library can be viewed at In addition, you must provide BOTH the image name and number for each corresponding month on your Purchase Order.

Step 4: Collect your files.
A: Excel file

ONE Excel file of recipients (no more than one file which must contain only one tab). To guarantee the quality of our final product, it is very important that you format the data following this guide:

  • First name in Column A and last name in Column B
  • Maximum 15 characters for first name and maximum 15 characters for last name depending on the image.
  • For label/shipping addresses, separate columns are needed for each field: Company, Name, Address Line 1, Address Line 2, City, State, Zip
  • DO NOT INCLUDE: Any extra spaces (spaces before and/or after name)
  • DO NOT INCLUDE: Symbols, signs, and/or numbers in the first and last name field (e.g., "Tom & Ann" or "O'Brien")
Excel file restrictions:

We cannot accept any names that are not included within your attached excel file.

We cannot type names or re-format data once it has been received.

B: Logo File

We require a high-resolution TIFF, JPEG, EPS, AI, or PDF file with a minimum 200 dpi at full size. (We do not keep your logo on file. You must re-send your logo with each new order.)

C: Purchase Order in PDF format that includes:
  • ASI / PPAI number
  • Contact name, address, phone number, and email
  • Calendar format, quantity ordered, image selection, and shipping information
  • Names of both the Excel file and logo file
  • Any special instructions clearly defined within the purchase order document
Step 5: Attach all three elements above in an email addressed to

Orders that are not sent to cannot be accepted. This includes faxed orders and orders sent to personal emails.

Step 6: Order confirmation and payment.
Important Payment Information

Prior to processing your order, we must receive either a deposit or payment in full depending upon the size of the order. For all orders under $2,000, payment in full must be made with a credit card. For all orders more than $2,000, a minimum deposit totaling the greater of $2,000 or 50% of the order must be made with either a check or a credit card. The remaining balance on these orders is due 30 days from shipment date and can be paid with either a check or a credit card. We accept Visa, MasterCard, American Express, and Discover.

Once your order is submitted you will receive an order confirmation. Order confirmations are generated based on your purchase order, calendar quantity (based on your data file), applicable setup charges and estimated shipping. Please review your order confirmation for accuracy, and then submit your payment via credit card.